Hospital Sisters Health System - Foundation
OVERVIEW
Hospital Sisters Health System (HSHS) Foundation partnered with Systemax to solve a pressing challenge: improving the way brand materials and distribution campaigns were managed across several locations. Their existing process made it difficult to keep materials current, meet deadlines, or ensure consistency. With teams depending on efficient access to print and promotional items, HSHS Foundation needed a centralized, reliable solution.
10+ Locations
Systemax’s BAM platform helped maintain brand consistency and efficient distribution across more than 10 HSHS Foundation locations.
Hundreds of Saved Hours
Dozens of hours were saved per month by eliminating manual inventory tracking and fulfillment tasks.
100% On Time
Thanks to accurate inventory management and proactive reorder communication, all marketing and campaign materials were delivered on time throughout the year.
THE CHALLENGE
HSHS Foundation faced several key obstacles that disrupted their marketing operations:
- Inefficient distribution methods that delayed delivery of materials
- Inaccurate inventory counts that made it difficult to plan for events
- Difficulty maintaining brand consistency across all locations
- Time-consuming manual tasks that pulled staff away from higher-value efforts
THE STRATEGY & PLAN
Systemax implemented a customized Brand Asset Management (BAM) solution to help streamline HSHS Foundation’s operations:
- Created a centralized online portal where staff could easily order branded marketing materials, promotional products, and apparel
- Provided inventory management and free warehousing to ensure accurate stock levels and timely order fulfillment
- Supported large distribution efforts, including the colleague campaign and gift shop apparel
- Maintained proactive communication regarding inventory, reorders, and product recommendations to stay ahead of needs
THE REsULTS
The BAM solution brought measurable improvements across the board:
- Saved significant time for the Foundation fundraising and Children’s Miracle Network team, allowing them to focus on recruiting and other strategic initiatives
- Improved productivity by reducing the manual work tied to inventory and distribution
- Ensured more accurate inventory, which led to reliable delivery of materials and smoother event preparation
- Enhanced consistency in branding across all materials and locations
- Earned high marks from the HSHS Foundation team for customer service and ongoing support
Conclusion
The partnership between Hospital Sisters Health System Foundation and Systemax demonstrates the power of streamlined brand asset management. By eliminating inefficiencies and centralizing their materials, HSHS Foundation was able to improve internal operations, boost productivity, and reinforce brand consistency across all locations. The BAM solution not only saved time but also helped the organization focus on what matters most, serving their communities with excellence. With Systemax as a trusted partner, HSHS Foundation can now scale its efforts confidently and efficiently.
